SERVICE WORLD-CLASS CLIENTS AND SUPPORT A ROCK STAR TEAM!

Soares Landscaping is a family-owned and operated business that offers a white-glove service for landscape design & construction. Founded in 2006, we are known for our customer experience and quality backed by our industry-leading warranties. Our goal is to provide the best customer experience, paired with the highest quality installs.

Benefits of Working with Soares Landscaping:

  • Profit-Sharing & Performance Bonuses
  • Health Spending Account
  • Industry Training & Education Reimbursement
  • Lastest Tools & Equipment
  • Regular Lunches & Annual Appreciation BBQ
  • Statutory Holidays Off
  • Build Projects That Change Lives And Better The Community!

Position:

  • Executive Assistant

Who are we looking for?:

We are seeking a detail-oriented individual who can provide back-office support. This individual should be a specialist in technology, processes and communication. This position is being offered remotely (work from home) and is also available to work from our shop office.

Responsibilities:

Customer Service

  • Provide client service such as:
    • Take incoming calls and pre-qualify clients
    • Schedule meetings and advise clients of service dates
    • Provide client follow-up during the warranty period

Project Administration

  • Provide crews support such as ensuring accurate entry of timesheets
  • Coordinate permits and locates, assist with job costing, update scheduling

Administrative Support

  • Responsibility for the success of updating & managing company files
  • Responsibility for improving internal systems & processes
  • Execute marketing initiatives such as social media posts and emails
  • Maintain open communication with management and staff
  • Other duties may be assigned

Qualifications:

  • 3-5+ years experience in an administrative support role
  • Post-secondary diploma/certificate preferred but not a requirement

Skills:

  • Attention to detail; Able to find mistakes
  • Problem solver; Able to find solutions to new problems
  • Proven ability to meet deadlines and manage multiple competing priorities in an efficient and timely way
  • Excellent time management discipline
  • Excellent interpersonal, presentation and relationship development skills
  • Strong oral and written communication skills
  • Advanced knowledge of business software; Microsoft Office, Hubspot, Quickbooks Online, Monday.com, RingCentral, etc.
  • Proficient use of technology and an eagerness to keep up with new tech
  • Motivated professional with a hunger for learning
  • Fosters an enthusiastic, creative, "can do" attitude and shares the responsibility for the success of the company in reaching its goals.

Our Commitment:

Soares Landscaping is committed to honouring people's rights and freedoms. Please let us know if you need accommodations in your application, and we'll work with you to meet those needs.