Soares Landscaping is a family-owned and operated business that offers a white-glove service for landscape design & construction. Founded in 2006, we are known for our customer experience and quality backed by our industry-leading warranties. Our goal is to provide the best customer experience, paired with the highest quality installs.

Position: Executive Assistant

Background: We are seeking a detail-oriented individual who can provide back-office support. This individual should be a specialist in technology, processes and communication. This position is being offered remotely (work from home) and is also available to work from our shop office.


Customer Service

  • Provide client service by managing communication, scheduling meetings and client follow-up.

Project Administration

  • Provide crews support such as ensuring accurate entry of timesheets
  • Coordinate permits and locates, assist with job costing, update scheduling

Administrative Support

  • Responsibility for the success of updating & managing company files
  • Responsibility for improving internal systems & processes
  • Execute marketing initiatives such as social media posts and emails
  • Maintain open communication with management and staff
  • Other duties may be assigned


  • 3-5+ years' experience in an administrative support role
  • Post-secondary diploma/certificate preferred but not a requirement


  • Attention to detail; Able to find mistakes
  • Problem solver; Able to find solutions to new problems
  • Proven ability to meet deadlines and to manage multiple competing priorities in an efficient and timely way
  • Excellent time management discipline
  • Excellent interpersonal, presentation and relationship development skills
  • Strong oral and written communication skills
  • Advanced knowledge of business software; Microsoft Office, CRM, etc.
  • Proficient use of technology and an eagerness to keep up with new tech
  • Motivated professional with a hunger for learning
  • Fosters an enthusiastic, creative, "can do" attitude and shares the responsibility for the success in the company reaching its goals